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Exhibitor Resource Center

 
 
exhibitor resource center
 
NOTE: THIS AREA OF THE WEBSITE IS FOR CURRENT EXHIBITORS ONLY
 
Thank you for your participation in the 2012 National Conference & Exhibition! We are excited that your company will be joining us in Nasvhille, and pleased to provide you with this online resource to navigate the exhibiting process.
 
Whether you’re a tradeshow veteran, a first-timer to NAHRO, or exhibiting at your first show ever, the Exhibitor Resource Center is your one-stop shop for pre-show preparations. You'll find everything you need to be successful at the NAHRO Exhibition - registration & hotel information, key dates & deadlines, the exhibitor service kit/order forms, helpful links, and much more.
 
GENERAL INFORMATION
   Key Dates & Deadlines
Open Now 
Exhibitor Badge Registration & Housing
Available Now 
Exhibitor Services Kit
September 17 
Company Listing for the Conference Program Deadline
September 21 
Final Balance of Booth Fees Due
September 27 
Hotel Reservation Deadline
September 27 
Notice of Intent to Use Exhibitor Appointed Contractor
September 28 
Complimentary Lead Retrieval Order Deadline
September 28 
Request for Function Space/Meeting Rooms deadline
September 28 –  October 23 
Advance Shipments to GES Warehouse (8:00a - 4:30p ONLY)
October 5 
“NAHRO Treasure Trek Passport” Participation Deadline
October 5 
Exhibit Booth Prize Drawings & Activities Form Deadline
October 8 
Advance Rate GES Services Deadline
(Carpet/Booth Furnishings/Signs/Cleaning/Labor)
October 8 
Advance Nashville Convention Center Orders
(Electrical & Other Utilities/Internet/Telephone/Computers)
October 12 
Pre-Conference Exhibitor Badge Registration Deadline
October 27 
Direct Shipments to Nashville Convention Center (9:00a – 6:00p ONLY)
October 27 
Exhibitor Move-in & Registration (9:00a – 6:00p)
October 28 
Exhibitor Move-in & Registration (7:00a – 9:00a)
October 28 
MSC & Exhibitor Operations Meeting (9:30a – 10:30a)
October 28 
Grand Opening Tour of Exhibits & Lunch (12:00p – 2:30p)
October 28 
Tour of Exhibits & Refreshments (4:30p – 7:00p)
October 29 
Tour of Exhibits & Lunch (12:15p – 2:15p)
October 29 
Tour of Exhibits & Refreshments (4:00p – 6:00p)
October 29 
Exhibitor Move-out (6:00p – 10:00p)
October 30 
Exhibitor Move-out (7:00a – 10:00a)
 
   Exhibition Hours 
Sunday, October 28         12:00 p.m. – 2:30 p.m.
Sunday, October 28         4:30 p.m. – 7:00 p.m.
Monday, October 29        12:15 p.m. – 2:15 p.m.
Monday, October 29        4:00 p.m. – 6:00 p.m.
 
  Installation & Dismantle Hours
Move-in
Saturday, October 27       9:00 a.m. – 6:00 p.m.
Sunday, October 28         7:00 a.m. – 9:00 a.m.
 
Move-out
Monday, October 29        6:00 p.m. – 10:00 p.m.
Tuesday, October 30       7:00 a.m. – 10:00 a.m.
 
  Official General Services Contractor
Global Experience Specialists, Inc. (GES)
7000 Lindell Road
Las Vegas, NV 89118-4702
Phone
800.475.2098
Fax:
866.329.1437
Contact us Online:
www.ges.com/chat
 
GES will provide the following products/services and will be onsite to assist you in coordinating any last minute services, ordering additional products and answering any questions you may have:
  • Table, carpet, and drape
  • Booth furniture and accessories
  • Material handling
  • Labor
  • Forklift
  • Rental exhibits
  • Signs
  • Booth cleaning
  • Shipping
  • Installation and Dismatle services
Service Center Hours
Saturday, October 27:  7:00 a.m.  - 6:00 p.m.
Sunday, October 28:    7:00 a.m. - 6:00 p.m.
Monday, October 29:  7:00 a.m. - 5:00 p.m.
Tuesday, October 30:  7:00 a.m. - 7:00 p.m.
 
  Official Service Provider Partners
Catering
Ovations Food Services
601 Commerce Street
Nashville, TN 37203
 
Elizabeth Bullen Catering  |  Sales Manager  |  Phone: (615) 742-2033 |  Fax (615) 742-2187 |  email: elizabeth.bullen@nashville.gov
 
Cleaning
Global Experience Specialists, Inc.
7000 Lindell Road
Las Vegas, NV 89118
 
Phone: (800) 475-2098  |  Fax (866) 329-1437  |  chat: www.ges.com/chat  |  online ordering: https://e.ges.com/
 
Communications & Technology
Nashville Convention Center
601 Commerce Street
Nashville, TN 37203
 
Phone: (615) 742-2101  |  Fax (615) 742-2119  |  email: communications@nashville.gov  |  online ordering: www.nashvilleconventionctr.com
 
Floral
TLC National Convention Plant Services
2018 Walt Stephens Road
Jonesboro, GA 30236
 
Phone: (770) 507-6777  |  Fax (770) 474-4676  |  email: plant@tlc-florist.com
 
Lead Retrieval
American Tradeshow Services, Inc.
217 General Patton Avenue
Mandeville, LA 70471
 
Phone: (985) 809-0600 ext. 205  |  Fax (985) 809-1888  | online ordering: www.atsleads.com (username: NAHRO 2012 / password: 1112)
 
Security
Nashville Convention Center
601 Commerce Street
Nashville, TN 37203
 
Phone: (615) 742-2100  |  Fax (615) 742-2119  | email: orderservices@nashville.gov   |  online ordering: www.nashvilleconventionctr.com
 
Utilities - Electrical/Gas/Water
Nashville Convention Center
601 Commerce Street
Nashville, TN 37203
 
Phone: (615) 742-2100  |  Fax (615) 742-2119  | email: orderservices@nashville.gov   |  online ordering: www.nashvilleconventionctr.com
 
  Pre- and Post-Show Attendee Lists
Approximately 30 days prior to the conference, a complimentary listing of conference attendees registered to date will be emailed to the booth contact listed on the Exhibit Space Application & Contract you submitted. Another pre-conference listing will be forwarded one week prior to the conference. Within ten days following the conference, the final list of attendees will be forwardeed via email.

  Forms
 
NASHVILLE CONVENTION CENTER
Nashville Convention Center
601 Commerce Street
Nashville, TN 37203
 
Phone: (615) 742-2100  |  Fax (615) 742-2119  | email: orderservices@nashville.gov   | 
online ordering: www.nashvilleconventionctr.com