Registration & Hotel

 

                             

      

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Printer Friendly Registration Information

 

Registration Information

 

Advance Registration is Closed

 

To Register On-Site  please complete the registration form

Conference Registration Hours as follows:

Wednesday, July 27:                 7:30 a.m. – 7:00 p.m.

Thursday, July 28:                      7:00 a.m. – 5:00 p.m.

Friday, July 29:                            7:30 a.m. – 5:00 p.m.

Saturday, July 30:                       7:30 a.m. – 12:00 p.m.

 

 

 

Registration Fees

Summer Conference

Early Bird Rate

paid by July 7

Regular Rate

paid July 8 – July 21

On-site Rate

paid after July 21

Member

$475

$575

$675

*Non Member

$725

$825

$925

Resident/Intern/Guest

$275

$275

$275

Award of Merit Winner

$475

$475

$475

* Special Offer for non-members who have never attended a national NAHRO conference! Contact us at (800) 842-6225 for more information.

Registration fee includes admission to plenary and concurrent sessions; the Welcome Reception on Wednesday; continental breakfasts on Thursday and Friday; the Evening Event on Friday; and the Closing Plenary Session Breakfast on Saturday.

Summer Conference + Monitoring Agency Operations and Programs Seminar for Commissioners

Early Bird Rate

paid by July 7

Regular Rate

paid July 8 – July 21

On-Site Rate

paid after July 21

Member

$600

$700

$800

*Non Member

$850

$950

$1050

Resident/Intern/Guest

$400

$400

$400

Award of Merit Winner

$600

$700

$800

For an additional $125, Commissioners may attend the Monitoring Agency Operations and Programs Seminar and earn a certificate of completion.  The registration fee also includes admission to plenary and concurrent sessions; the Welcome Reception on Wednesday; continental breakfasts on Thursday and Friday; the Evening Event on Friday; and the Closing Plenary Session Breakfast on Saturday.

ADDED VALUE!  NAHRO 2011 Summer Conference paid attendees receive audio recordings of all sessions free of charge!  As an added benefit, conference attendees will receive up to 40 hours of audio synchronized to PowerPoint™ presentations and handouts via NAHRO's Live Learning Center. This virtual library will allow you to review the sessions you attended as well as the sessions you couldn’t because of scheduling conflicts!

Registration Payments

Registration fees must be paid in advance.  Registration forms received without payment will not be processed. Registrations may be paid by credit card or check.  NAHRO accepts Visa, MasterCard, and American Express.  All registrations must be faxed or postmarked on or before July 21.  After that date you must register on site.  Please do not mail and fax your registration and payment – only one copy is required.

Registration Confirmations

All registrations received prior to July 21 will be confirmed.  If you register online, your order confirmation will appear on the screen once your transaction is completed.  If you register by fax or mail, your confirmation will be e-mailed within two to three weeks.   Faxed or mailed registrations are processed in the order they are received.  Please bring a copy of your confirmation with you to the conference. 

Registration Changes/Substitutions

Prior to July 21, changes/substitutions must be submitted in writing and forward to NAHRO via email, or fax: (202) 289-4968. After July 21, changes must be made on site at registration.

Cancellation and Refund Policies for the 2011 Summer Conference

The cancellation and refund policies have been revised to minimize potential conference and hotel room liability for which NAHRO commits well in advance of conference dates. Such expenses include, but are not limited to, hotel rooms, catering, and attendee supplies, i.e. badges, programs, etc. All conference cancellations must be in writing and submitted by mail or fax on or before July 7 to receive a refund less a $75 registration cancellation processing fee. No refunds will be granted after July 7 however access to program content (video of plenary sessions and complete set of handouts/presentations will still be permitted. No telephone or e-mail cancellations will be honored. No refunds will be granted for no-shows or functions you do not attend.

Cancellation and Refund Policies for the 2011 Professional Development Seminars

All seminar cancellations must be in writing on company letterhead and received by mail or fax.  No telephone or e-mail cancellations will be accepted. If your cancellation is received at least 20 business days prior to the start of the course, NAHRO will credit the full tuition amount toward another seminar/exam, which you must attend/take within one year of your cancellation to avoid forfeiting your tuition, or provide you with a full refund (at your option).  In the event that you cancel without at least 20 business days notice and do not wish to have your tuition credited towards another seminar/exam (under the terms specified above), a $75 cancellation fee will be retained from your tuition refund to cover administration costs.

NAHRO reserves the right to cancel or change the location of any seminar/exam.  In the rare event that NAHRO should find it necessary to cancel the seminar/exam, you will be notified up to 20 business days prior to the first day of the scheduled event.  NAHRO will not be liable for or assume any obligations to any persons who have not registered with NAHRO or otherwise received confirmation of their seminar/exam registration.   If you do not attend the seminar/exam, after having registered, and do not notify NAHRO as specified in the cancellation policy, no refunds or credits will be issued.  NAHRO is not responsible for any travel costs made prior to receipt of seminar/exam confirmation. 

Special Needs

Please contact NAHRO’s Conference team via email at conferenceregistration@nahro.org or phone at (800) 842-6225 regarding special dietary requests and or physically challenging barriers in attending the Summer Conference and related activities.  A member of the conference team will assist you with discussing specifics to facilitate your attendance and participation.

Motorized Scooters

ScootAround, Inc. provides wheelchair and scooter rentals all over the country. To reserve your equipment please call (888) 441-7575 or visit http://www.scootaround.com/rentals/n/nahro/.  ScootAround accepts Visa and MasterCard for all rentals.

Name Badges

Badges are not mailed in advance and may be picked up on site in Louisville as follows:

Conference Registration Hours

Wednesday, July 27:                 7:30 a.m. – 7:00 p.m.

Thursday, July 28:                      7:00 a.m. – 5:00 p.m.

Friday, July 29:                            7:30 a.m. – 5:00 p.m.

Saturday, July 30:                       7:30 a.m. – 12:00 p.m.

Registration for Professional Development Seminars/Exams

Registration for pre- and post-conference seminars will be located directly outside of the seminar/exam room 30 minutes prior to seminar/exam start time.

Registration Questions?

Call the NAHRO Conference Hotline at (800) 842-6225 or e-mail conferenceregistration@nahro.org

To register online click here

 

Hotel Information

Louisville Marriott Downtown

280 West Jefferson

Louisville, KY 40202

502.627.5045

NOTE:  THE NAHRO ROOM BLOCK IS SOLD OUT.  Rooms may become available due to changes/cancellations and encourage you to check availability directly with the hotel. The following hotels are within walking proximity of the Marriott Louisville Downtown:

Fairfield Inn & Suites Louisville Downtown

100 E. Jefferson

Louisville, KY40202

502.569.3553

1.5 blocks away; NOTE:  This hotel has a limited number of rooms (15-ish) available to NAHRO conference attendees at $139

Hyatt Regency Louisville

320 West Jefferson

Louisville, KY40202

502.581.1234

Next door; NOTE: the hotel has a very limited number of rooms available.  Please contact them directly for room and rate availability

Springhill Suites Louisville Downtown

132 E. Jefferson

Louisville, KY 40202

502.569.7373

1.5 blocks away; NOTE: the hotel has a very limited number of rooms available.  Please contact them directly for room and rate availability

Galt House Hotel & Suites

140 N. Fourth Street

Louisville, KY 40202

502.589.5200

2.5 blocks away; NOTE: the hotel has a very limited number of rooms available.  Please contact them directly for room and rate availability

 

Hotel Reservations

You must be registered for the conference prior to making a reservation in the NAHRO room block.  This is a new policy, designed to give room priority to registered conference attendees and provide them with greater access to the discounted hotel room rates.  Once your registration is confirmed, you will receive a hyperlink and access code to confirm your hotel accommodations in the NAHRO room block.

Requests for reservations at the NAHRO group rate will be confirmed for registered conference attendees on a space availability basis until June 30.  Reservations may only be secured online via the hyperlink and access code included in your conference registration confirmation.  A credit card is required to reserve your room. All rooms require a $250 deposit which will be processed prior to your arrival date and credited against the balance at your confirmed hotel.  Please note the credit card may not be charged until after the June 30 hotel reservations deadline so please make sure that the card you provide for the deposit will not expire before the start of the conference.  The card provided will ONLY be charged the $250 deposit with the balance for your entire stay due and payable on-site.  Checks will not be accepted for deposits, but may be used on-site to satisfy balance. 

Hotel reservations will be accepted through June 30 or until the room block is sold out.  Any reservation in the NAHRO room block without a corresponding conference registration may be canceled without notice.  If the NAHRO room block sells out, NAHRO will provide registered conference attendees with a list of nearby hotels but cannot guarantee room rate or availability. 

Stay within our Block!

NAHRO and the city that hosts our conference work very hard to determine the overall value our conference brings to the city, which impacts our ability to negotiate the best rates for hotel rooms.  Hotel rooms reserved outside of the NAHRO block cannot be captured and lessen the value of the NAHRO Conference.  By reserving your hotel room within the NAHRO room block, you are assisting our ability to negotiate lower rates at future conference hotels. 

Hotel Changes/Cancellations

Prior to June 30 name changes, arrival/departure changes and/or cancellations should be submitted via Passkey's online reservation system.  After June 30, please contact the hotel directly. Deposits will be refundable for cancellations received on or before June 30.

Hotel Acknowledgment/Confirmations

You will receive an automated acknowledgment of your hotel reservation upon completion of your reservation.  Please do not call the hotel “just to be sure” until after June 30.

Hotel Reservations Questions?

Call the NAHRO Conference Hotline at (800) 842-6225 or e-mail conferenceregistration@nahro.org