Speaker Request Form
In the past several years, national NAHRO has experienced situations in which either too many staff members were absent from the office at one time due to speaking engagements or a single individual member of the staff was absent from the office so frequently that the out-of-office activities made it difficult for that staff member to perform critical tasks. Also, inequities have occurred where organizations requesting participation by a particular NAHRO staff member long in advance of a planned event have received de facto preference over those later requesting such participation in or near the same time-frame.
To address the above concerns, NAHRO will consider invitations to members of the NAHRO staff other than the Chief Executive Officer by applying certain criteria described below in the decision making process.
CRITERIA TO BE APPLIED IN APPROVING PARTICIPATION
In order to ensure that NAHRO staff do not become over committed, individually and collectively, we will look to the following factors in approving or declining invitations to speak outside the office.
- Is the inviting organization a NAHRO Chapter/State Association or Region?
- How many days out of office are required? Can the travel be combined with another requested appearance? [If participation in two sessions is requested, it is helpful for the sessions to be scheduled so as to avoid a two-night stay?]
- What is the size of the anticipated audience?
- What subject matter does the host wish to be addressed?
- Has the requested speaker/other staff member appeared at the particular conference or meeting frequently in the past? Last year?
- Was the requesting organization declined on a previous request for a NAHRO speaker or this particular speaker?
- Would booking the engagement require the speaker to travel out of the office more than five working days during any calendar month, taking into account other events that the speaker has agreed to attend?
- Does the date of the invitation fall at a critical time in the Washington D.C. legislative cycle when the speaker must be immediately responsive to developing events?
- Is the organization requesting the same speaker more than once in a single year?
- Does the invitation fall in the period immediately before a national NAHRO conference?
PARTICIPATION BY WEBCAST
There will be occasions in which it is not possible for NAHRO staff to participate in an event. In addition, a Region or Chapter/State Association may, in the interests of economy, wish to avoid the costs of travel and lodging for speakers. In this regard, please be advised that national NAHRO now has the capability to conduct interactive webcasts to Regional and Chapter/State Association meetings and conferences.
Conceding that a webcast is not equivalent to a personal appearance by staff, it does, nonetheless, provide an alternative – and cost-free method of presenting information in an interactive setting when travel out of the office is not feasible. The use of a webcast also allows for participation by several NAHRO staff members where appropriate to a presentation. When a particular request cannot be accommodated, NAHRO may suggest participation by webcast.
SPEAKER REQUEST PROCEDURE
Please send invitations for participation by the NAHRO President, Chief Executive Officer or a member of the Policy and Program Development staff or the Congressional Relations, Public Affairs and Field Operations staff by completing and submitting the standard request form below.
NAHRO staff do not make arrangements for the President. Please use the form below to submit your request for the President's participation directly.
Chief Executive Officer
The Chief Executive Officer is usually requested to deliver the keynote address or the Washington Update.
Policy and Program Development Staff
Members of the NAHRO Policy and Program Development staff (Tamar Greenspan, Janelle Beverly, and Jenny Hsu) speak to their areas of specialty, usually at a concurrent or breakout session. They can also provide, as necessary, a general legislative or Washington update in a breakout or plenary session. As NAHRO's Director of Policy and Program Development, Tamar Greenspan reviews and approves requests involving policy staff. Click here for a list of staff responsibilities by subject area. Except in extraordinary circumstances, no more than one NAHRO staff person will be scheduled to attend a single conference.
Congressional Relations, Public Affairs and Field Operations
Members of the Congressional Relations & Public Affairs and Field Operations staff (John Bohm and Tess Hembree) provide Washington Updates, the latest news from Capitol Hill, presentations on Legislative Advocacy and NAHRO's Housing America Campaign. As the Senior Director for Congressional Relations, Public Affairs and Field Operations, John Bohm reviews and approves requests involving Congressional Relations staff.
In order to assure fair consideration of their requests, Regions and Chapters/State Associations are strongly encouraged to submit them at least 120 days in advance of the date of the event at which participation by NAHRO staff is requested. Initial decisions regarding staff participation will be made approximately four months before the event dates, although requests received at a later time will be considered as received. Please use the attached form below to request staff participation.
The host is expected to pay:
- ground transportation
- hotel accommodations.
The President would appreciate the host providing ground transportation to/from airport/hotel, if a convenient shuttle or cab is not available. Please note availability on the attached form.
Chief Executive Officer
NAHRO will pay airfare. With respect to hotel accommodations, if the Region/Chapter does not earn complimentary rooms and is unable to offer same to the CEO, NAHRO will pay hotel accommodations as well.
NAHRO Policy Program and Development Staff and the Congressional Relations & Public Affairs and Field Operations Staff.
The host is expected to pay:
- hotel accommodations or mileage if speaker will drive to event.
NAHRO will provide per diem for meals and incidentals. Staff would appreciate the host providing ground transportation to/from airport/hotel, if a convenient shuttle or cab is unavailable. In order to reduce paperwork, the host organization will be requested to purchase any necessary airline tickets in consultation with participating NAHRO staff.